Cost Allocation

Cost Allocation lets you break your project and its contracts down into specific cost categories and to define different funding sources for areas within the project. You can perform cost allocation for any value with a plus sign [+] to the right of it. Click this sign to begin allocating costs.

Budget Allocation

The project budget needs to be allocated before any other items.

To Allocate the Budget:

1. Access the Contract Information.

2. Enter the project budget if you have not yet done so.

3. Click the [+] sign next to the budget. The project category dialog will appear.

4. Enter the desired budget for each category item. You do not need to use each item.

5. Click the [+] sign next to each item for which you have defined a value. The Funding Source dialog will appear.

6. Click in the Funding Source cell and use the drop-down menu to select the first source for the current item. Funding sources are defined on the System Codes screen.

7. Click in the Budget Amount column and enter the amount that will be supplied by the selected source.

8. Enter as many sources and amounts as needed.

9. Click the Save button to save and close the Funding Source dialog.

10. Click the Save button to save and close the Project Category dialog.

Once you have allocated your budget, you can allocate the other items in your project using the same method. The only differences will be that:

1. Only Categories for which funding has been allocated in the budget will appear on the categories dialog.

2. Funding for individual will automatically divided into the same percentages as entered in the budget. However, you can change these numbers manually.